2024 Program

Sunday, May 19, 2024

3:00 pm to 4:30 pm — Registration — Barlow Room
5:00 pm to 6:15 pm — Welcome & Table Talks — Jefferson Room

  • Staffing and Morale
    • Lei Jin – Interim Associate Chief Librarian, Metropolitan University
    • Wei Zhang – E-Resources & Collection Analysis Librarian, McMaster University
  • Licensing: Dealbreakers, Negotiation and Communication with Vendors
    • Jen Montavon-Green – Head of Electronic Resource, University of Kentucky
  • Let’s Get Together: Exploring the Pros and Cons of Cost-Sharing with Outside Units
    • Laura Schwartz, Content Acquisitions & Resource Sharing Program Director, University of California – San Diego
    • Dave Schmitt, Collections Program Director, University of California – San Diego

6:30 pm to 8:00 pm — Dinner — Raven’s Nest
8:00 pm — Optional gathering — Ram’s Head Bar

Monday, May 20, 2024

7:30 am to 9:00 am — Breakfast — Raven’s Nest
9:30 am to 10:45 am — Welcome & Keynote Address — Jefferson Room

  • “What One Holds Sacred: Self-Determination in Libraries and Archives”
    • Jonna C. Paden – Archivist and Librarian, Indian Pueblo Cultural Center
      • Tribal librarians are knowledge keepers; tribal libraries are primary sources of cultural learning that support the community in a good way. Libraries belong to the people and tribal librarians are at the forefront of ensuring tribal language cultivation, celebrating the oral storytelling tradition, intergenerational learning, and ensuring literacy for all generations. Tribal archives preserve tribal history, ancestral knowledge, and the words and voices of community members for research and preservation of knowledge. The keynote will offer an understanding on how to better serve Native populations and build relationships with tribal librarians to encourage future collaboration.

10:45 am to 10:55 am — Break
10:55 am to 11:35 am — Presentation, Jefferson Room

  • “Changing Patterns in Monograph Selection and Acquisition at Medium and Large University Libraries”
    • Gordon Coleman – Head of Resource Acquisition, Management, and Metadata, Simon Fraser University
      • In 2023, the author carried out a survey of more than 35 medium and large academic libraries in Canada. The survey questions were designed to gain an understanding of current methods around the selection and acquisition of monographs for the general library collection. Topics covered included: use of book vendors; use of ebook packages; use of DDA and EBA acquisition streams; and “acquisition” of OA monographs. Additional questions probed topics such as which staff carry out selection work, approaches to title selection within EBA packages, whether libraries have policies around preferred formats, and how librarians thought these patterns might change in the future. The survey responses, in particular the free text comments, reveal a fascinating snapshot of how libraries build their monograph collections, both current practices and future trends. The author is unaware of any similar systemic, high-level survey of monograph selection and acquisition techniques in the recent literature.

11:35 am to 11:45 am — Break
11:45 am to 12:25 pm — Presentation — Jefferson Room

  • “They Say ‘We Value Your Privacy’, But Do They?: A Privacy and Surveillance Community of Practice Speaks Out”
    • Michele Gibney – Head of Publishing and Scholarship Support, University of the Pacific
    • Molly Rainard – Licensing & Acquisitions Manager, Auraria Library – Denver
    • Ellen Dubinsky – Scholarly Communication Librarian, University of Arizona (in absentia)
      • Academic publishing is dominated by a handful of large, for-profit vendors. Historically operating as publishers and database providers, these vendors have reoriented themselves as data analytics companies that provide research analytic tools, artificial intelligence platforms, and data brokering services. In the fall of 2022, the non-profit advocacy group SPARC started a privacy and surveillance community of practice consisting of over 60 library employees from 50 member institutions. The community spun up working groups to focus on a Resource Library and Contract Language. To date, the community has released talking points documents directed towards different campus audiences, a Glossary of terms, model contract language in the form of a Data Privacy Addendum, hosted several webcasts, and – in tandem with an external consultant – a report centered on the data privacy practices of Elsevier’s ScienceDirect, with additional reports forthcoming. This presentation will cover the current outputs from the community, how they could be deployed on your campus, discussions about future work, and ways in which you can get involved. The focus will be on negotiation strategies to improve your library’s privacy position, tips for reviewing privacy policies, and the wider implications of surveillance publishing and vendors acting as data brokers on the scholarly communications landscape.

12:25 pm to 1:55 pm — Lunch — Raven’s Nest
1:55 pm to 2:55 pm — Combined Presentation — Jefferson Room

  • “Impact of Affordable Course Materials on Campus”
    • Becky Imamoto – Head of Collection Strategies, University of California – Irvine
    • Nicole Carpenter – Research Librarian for Social Sciences, University of California – Irvine
  • “E-textbooks and the College Library: Librarian and Faculty Experiences”
    • Julia Furay – Acquisitions/Collection Development Librarian, Kingsborough Community College, CUNY

2:55 pm to 3:10 pm — Break
3:10 pm to 3:50 pm — Presentation — Jefferson R00m

  • “Planning a Different Journals Future: UConn Library’s Major Unbundling Project”
    • Jane Strudwick – Head of Acquisitions & Discovery, University of Connecticut
    • Kristina Edwards – Electronic Resources Librarian, University of Connecticut
      • In 2020, the UConn Library was tasked with reducing its collections commitments by $2.5M to accommodate a series of recissions. Due to the scale of the reduction, only systematically breaking “big deal” commitments would meet the budget challenges. To achieve this goal, the Library created a five-year strategy to unbundle all big deal packages and create a new model of journal access, transitioning from “just in case” to a “just in time” mindset. As an R1 institution, research is an essential part of the work we do at UConn, so it was important that we make these changes over several years and communicate to our stakeholders throughout the process to ensure seamless access to journal content. As any library can attest, there is no single roadmap to follow when making such a large change in uncertain times so join us as we share our own journey through this process. Our presentation covers the planning process of this major transition and the unique approach we took to restructuring the concept of access to journal content; tearing down the big deal and providing access to the research and curricular materials the UConn community needs, while ensuring that we properly steward our current funding.

3:50 pm to 4:00 pm — Break
4:00 pm to 4:40 pm — Presentation — Jefferson Room

  • “Don’t Roll the Dice: Evaluating Research Library Readiness for Book & Resource Challenges”
    • Glenn Koelling – Learning Services Coordinator & English Liaison, University of New Mexico
    • Blair Solon – Collections Analysis Librarian, University of New Mexico
      • In 2022, US libraries received the highest number of book challenges on record. Though 99% of these challenges targeted materials in school or public libraries, we wondered how academic libraries are prepared to face such challenges, especially with the rise of Divisive Concepts Laws. To answer this question, we analyzed members of the Association of Research Libraries’ (ARL) reconsideration policies. Though ARL libraries may not become primary targets for collection challenges, these highly resourced institutions lead the way in policy development and serve as allies to smaller institutions. Our research is still underway, but we aim to present our findings on policy content. We are developing our own reconsideration policy at the University of New Mexico, so we will also include recommendations for policy development. We would like to hear from participants about their own reconsideration policies or concerns, and what role these policies might have in an academic context.

4:40 pm to 4:55 pm — Final Remarks
5:45 pm to 6:45 pm — Lodge Tour (sign-up required) — Barlow Room
7:00 pm to 8:30 pm — Dinner — Raven’s Nest

Tuesday, May 21, 2024

7:30 am to 9:00 am — Breakfast — Raven’s Nest
9:30 am to 9:45 am — Welcome & Housekeeping — Jefferson Room
9:45 am to 10:25 am — Presentation — Jefferson Room

  • “Inclusive Acquisition Models for Latin American Indigenous Cinema”
    • Kathia Ibacache – Romance Languages Librarian, University of Colorado
    • Arthur Aguilera – Collection Development & Assessment Librarian, University of Colorado
      • The University of Colorado Boulder has been engaged in targeted collection development to build a collection of Latin American indigenous cinema where Indigenous creators take control of their own stories. The acquisition of these films could support a non-hegemonic curricula and advance Indigenous knowledge in academia. Currently, there is low representation of these films in the US academic streaming video market and limited collection development strategies and workflows to provide access to these films. This session will report preliminary results from a series of interviews with Latin American indigenous film directors and creators to understand how their films are distributed to local and international academic audiences. Our study explores the perspective of Indigenous filmmakers on how and where their films are made available, mainly when distributing their works to academic libraries in the United States. We focus on how indigenous cinema is defined by the viewpoint of indigenous communities, the distribution pathways that are available to them, and any barriers they face when distributing their works within the United States. The session will summarize our thoughts on how librarians can engage directly with indigenous film creators to establish new acquisition relationships and build inclusive film collections.

10:25 am to 10:35 am — Break
10:35 am to 11:15 am — Presentation — Jefferson Room

  • “Inclusion, Diversity, and Equity in Collection Development Practices in Science, Technology, Engineering, Mathematics, and Medicine: What does it look like?”
    • Naz Torabi – Sciences Collection Coordinator, University of Toronto
    • Caitlin Tillman – Associate Chief Librarian for Collections and Materials Management, University of Toronto (in abstentia)
    • Mindy Thuna – Associate Chief Librarian for Science Research and Information, University of Toronto (in abstenita)
      • The focus on Inclusion, Diversity, and Equity (IDE) at higher education institutions led many libraries to adopt IDE as a strategic priority. There is ample evidence in the literature to support the position that library collections lack a diversity of perspectives. Over the years a number of strategies to increase the diversity of the library holdings, including adding resources from marginalized authors, have developed. However, there is no consensus on how IDE is defined and clear directions for how librarians put collection building with an IDE lens into practice are limited. To help fill this gap and based on research done over the last three years, this session will discuss the key areas of priority and actions related to building IDE library collections in STEMM fields. The authors invited IDE experts or advocates who were librarians or publishers from different geographical locations to participate in a modified 3-round e-Delphi technique. This presentation will discuss the results of this study and detail the top 10 most agreed upon areas of IDE consideration for academic libraries interested in applying an IDE lens to their STEMM collections.

11:15 am to 11:25 am — Break
11:25 am to 12:25 pm — Combined Presentation — Jefferson Room

  • “Open Access Publishing and Collection Strategies: A Data Informed Approach”
    • Ben Rawlins – Associate Dean for Outreach, Engagement, & Collections, University of Kentucky
  • “Evolving Open Access Models: Management and Evaluation Strategies”
    • Laura Schwartz – Content Acquisitions & Resource Sharing Program Director, University of California – San Diego
    • Zemirah Ngow – Life and Health Sciences Collection Strategist, University of California – San Diego
    • Dave Schmitt –  Collection Development Program Director, University of California – San Diego

12:25 pm to 1:55 pm — Lunch — Raven’s Nest
1:55 pm to 2:35 pm — Presentation — Jefferson Room

  • “Coordinated and Collaborative: An Ivy Plus Libraries Confederation Collection Development Project”
    • Sarah Forzetting – Acquisitions & Collections Services Associate Director, Stanford University
    • Galadriel Chilton – Director of Collections Initiatives, Ivy Plus Libraries Confederation
      • The thirteen members of the Ivy Plus Libraries Confederation (IPLC) launched an ambitious collaborative collection development project in 2021.Informed by the findings of three prior projects, this pilot sought to explore practical ways in which the Confederation could engage in prospective collection development in support of a vision to treat the sum of our local collections as one great collection. This presentation will explain how a project was scoped and managed, and will provide a summary of the outcomes of a one-year pilot purchasing frontlist print Brill monographs through GOBI. Attendees will journey with IPLC through zones of ambiguity and discover differences between coordinated and collaborative approaches to collection development. The presenters will share IPLC’s concept of strategic duplication, metrics for identifying the number of copies needed for local use, preservation, and lending, our process for consensus building and decision-making, and governance models for collaborative collection projects and programs. We will also share future plans to use the outcomes of this project as a foundation for future collaborative acquisition programs.

2:35 pm to 2:50 pm — Break
2:50 pm to 3:30 pm — Presentation — Jefferson Room

  • “Outshine with the Superfine Frankenstein Pipeline at Timberline: Visualizing Cost Per Use in Power BI”
    • Lydia Harlan – Budget Analyst for Collections, Discovery, and Digital Strategy, University of Oregon
    • Kristin Buxton – Head of Science Liaisons, University of Oregon
    • Gabriel Hayden – Head of Data Services, University of Oregon
      • Looking to establish a current and reproducible cost per use analysis for continuing resources, three members of University of Oregon Libraries explored ways to ingest, store, and visualize cost and usage data. Our presentation describes how we developed a pipeline using Alma, COUNTER5, SUSHI, APIs, Python, and Power BI to create an easily refreshed dashboard for collections assessment. Our tool shifts the time investment from manually harvesting usage statistics to interpreting the data and sharing it with stakeholders. By establishing this automated pipeline, we created an up-to-date dashboard and reproducible model that we can share with others and improve upon in future permutations. We hope that attendees of this presentation will feel inspired to use visualization to tell stories and become curious about constructing a data pipeline of their own.

3:30 pm to 3:40 pm — Break
3:40 pm to 4:20 pm — Presentation — Jefferson Room

  • “Joy in the Work of Acquisitions: How We Make it Through Tomorrow”
    • Ana Noriega – Assistant Director for Collections, Colby College
      • A collective vision of joy and abundance, especially in times of monopolies and privacy invasions, can seem futile and frivolous. In the words of poet Ross Gay, finding our joy in sorrow can be both illuminating and constructive. Having been in the business of library acquisitions for nearly two decades, there are many wonderful practices we can teach each other about this work, but what are we doing to ensure that the future is more just, more diverse, filled with joy for all of us, including our multi-faceted patrons? What would a free and even abolitionist future of acquisitions look like? Reading lists will be provided, ahead of time, and group discussions led by the presenter, will help us get to a shared vision of possible futures.

4:20 pm to 4:35 pm — Final Remarks
5:15 pm to 6:15 pm — Wine Tasting (sign-up required) — Barlow Room
7:00 pm to 8:30 pm — Dinner — Wy’East Day Lodge

Wednesday, May 22, 2024

6:00 am to 7:00 am — Continental Breakfast (for travelers departing early) — Raven’s Nest
7:00 am to 9:00 am — Breakfast — Raven’s Nest
9:00 am to 10:30 am — Full Institute Wrap-up & Planning for 2024 — Jefferson Room