2020 Program

Please note: The 2020 Acquisitions Institute was cancelled due to COVID-19. The Planning Committee is incredibly grateful for the creativity, expertise, and support of our speakers, table talk facilitators, and sponsors. We hope to see everyone back again in 2021.

The Planning Committee reserves the right to make adjustments to the schedule as needed.

Saturday, May 16, 2020

2:30 – 4:30 pm Registration
4:45 – 6:00 pm Welcome & Keynote Address
Clarifying through Collections: Implementing Equity, Diversity, and Inclusion in the Stacks

  • Kaetrena Davis Kendrick, Associate Librarian, University of South Carolina Lancaster Medford Library

More information

6:00 – 7:00 pm Happy Hour
7:00 – 8:30 pm Dinner


Sunday, May 17, 2020

8:00 – 9:30 am Breakfast
9:30 – 9:40 am Welcome & Housekeeping
9:40 – 10:30 am OER? Oh, We Are! Implementing Collection Management Strategies at Mt. Hood Community College

  • Heather White, Mt. Hood Community College
  • Mark Peterson, Mt. Hood Community College
  • Holly Wheeler, Mt. Hood Community College

What is OER and how is it different from OA? Why is it so difficult to find? What other challenges does this special format present to library collection management? And why do we care? Due to the increasing bounty of OER, particularly materials published by their faculty, librarians at MHCC felt it worthwhile to create collection development policies, acquisitions workflows, and bibliographic control strategies to add OER to their existing library collection, rather than implementing institutional repository software. This session will share working solutions and partnerships developed over the past year to meet these challenges. All materials (including an OER MARC template!) and workflows will be made openly available for local customization at any library.

10:30 – 10:45 am Break
10:50 am – 12:00 pm International Multilingual Collection Development Strategies: From Book Fairs to Automation

  • Adam Lisbon, University of Colorado Boulder
  • Alma Ortega, University of San Diego

Foreign Language materials can be demanding and time consuming to purchase and process, but are necessary to build diverse collections that support courses and scholarship in world languages, cultures, literatures, and area studies. The University of San Diego and University of Colorado Boulder employ different strategies to grow their non-English language collections. International book fairs provide opportunities to diversify and expand collections without overspending, connect with vendors, and to stay abreast of global research trends. Successful purchasing can still be time consuming and labor intensive for Collection Development Librarians and Acquisitions staff to process non-English language materials, yet developing automation scripts can greatly reduce the time needed to process materials, while overcoming some language barriers. We will share how we maximize creating inclusive and diverse foreign language collections at our institutions.

12:00 – 1:30 pm Lunch
1:30 – 2:20 pm Demand or Selection: A Five Year Comparative Review

  • Jill Emery, Portland State University

Demand driven acquisitions rose to popularity at the beginning of the last decade as a way to provide end users more immediate access to a greater field of content and quicker access to monographs. One of the selling points of this model of acquisitions in libraries is that demand from one person in the community is likely to lead to greater demand of the content overall. This study looks at 250 monograph titles purchased during the fiscal year of 2014-15 from demand driven mechanisms, as well as 250 monograph titles purchased by librarian selectors from that same time period. All 500 titles are evaluated for usage from 2015-2019. The study will look at a mix of print and electronic books for usage. This presentation will outline the findings of the study.

2:25 – 3:15 pm Academic Library Collection Management without the Help of Subject Specialists

  • Mary Rudman, Fort Hays State University

A staff of 2 librarians, 1 support staff, and 1 student assistant to do the collection management work of a small academic library provides many challenges and opportunities on its own. We have the additional challenge of doing this with 11,012 of our 15,523 students being online students. In this presentation, I will discuss how we make this work, including how collection development decisions are made without the help of subject specialists or bibliographers, how we manage our modest budget, the pros and cons of this approach, what the research says about it, and what our results are.

3:15 – 3:30 pm Break
3:30 – 4:40 pm A Moment in History: A Look at Open Access from Idea to Implementation

  • Barbara Albee, EBSCO
  • Rice Majors, University of California, Davis

Presenters will give an update on Open Access in scholarly communication, exploring events from the roots of Open Access to emerging models intended to transform the industry. The presenters will share perspectives from publishers (commercial, societies), faculty, and librarians. This will be coupled with a case study of one university system that is engaged in multiple simultaneous initiatives to identify sustainable model(s) for Open Access scholarship, and the issues libraries must address when looking at negotiating Open Access publishing contracts.

4:40 – 5:00 pm Wrap-up for today
5:00 – 6:00 pm Lodge Tour (optional, sign-up required)
6:00 – 7:30 pm Dinner


Monday, May 18, 2020

8:00 – 9:15 am Breakfast
9:15 – 9:20 am Welcome & Housekeeping
9:20 – 10:30 am Licensing and Privacy

  • Freeda Brook, Luther College
  • Lisa Janicke Hinchliffe, University of Illinois at Urbana-Champaign

Abstract forthcoming.

10:30 – 10:45 am Break
10:45 – 11:35 am “I Am the Team”: Surviving and Revisiting Serials Management at Reduced Staffing Levels

  • Wei Zhang, McMaster University

In fall 2019, the three-member Serials team at McMaster University Library was temporarily reduced to a single person due to a series of staffing changes. This drastic change has presented great challenges during the high season for subscription renewal. While the invoices were being paid, we were also trying to cope with the many problems that had just surfaced, including insufficient documentation of policies and procedures, inadequate succession planning, mis-matched talent with the job requirements during recruitment, to name just a few. As our former team was created when print serials dominated, this staffing change also served as an opportunity for us to revisit some of the components in serials management in the modern electronic world and leave some of the baggage from the print era behind.

With her experience in managing such a difficult transitional time, the presenter will share some of the measures that have been and will be taken, as well as introduce some of the tools and services that have recently been adopted in facilitating documentation, streamlining serials workflow, optimizing team communication, managing institutional administration accounts, and gathering usage statistics.

11:40 am – 12:30 pm Finding Sustainability in Digital Information World: Strategizing Monograph Collections in Academic Libraries

  • Osman Celik, University of California, Los Angeles
  • Roxanne Peck, University of California, San Diego

Monographs are one of many changing aspects of library collections that have been particularly undergoing significant format changes. While traditional acquisitions methods of approval and firm orders have been dominant for print monographs, eBooks are characterized with their higher prices, expanding supply streams, and innovative acquisitions methods, enabling more user-centric collection development models.
Thus, given changes in the operational environment of academic libraries, this presentation postulates that it is essential to find a viable collection development model for monograph collections that are primarily based on users’ active research interests and format preferences. Based on the analysis of various acquisitions methods, format preferences, and usage statistics in social sciences and humanities monograph collections, this study argues for a collection strategy that can identify the critical balance between print and eBooks, which takes into account changing user preferences and is also sustainable in the long run in an academic library environment.

The analysis compares print and eBook monograph collections in numerous social sciences and humanities subjects in two comparable academic libraries at UCLA and UC San Diego. The empirical evaluation of the argument presented in the study is built on comparative assessment of both English and area studies monograph collections acquired by both libraries between 2005-2018. A unique feature of the design is that while the UCLA Library has a traditional, print-based approval profile, UC San Diego Library has an e-preferred approval profile for their English monographs. The study is designed to include cataloging/metadata, acquisitions, and access-related data at a research library scale. In particular, it involves bibliographic metadata for print and eBooks, various acquisitions methods, and multiple categories of usage statistics of monograph collections that allow us to assess various acquisitions methods (approvals, firms, demand-driven acquisitions-DDA) and overall user-centricity of print and eBooks collections at both libraries.

12:30 – 1:30 pm Lunch
1:35 – 2:25 pm Benchmarking the Value of Business Resources: The University of Minnesota Libraries’ Model

  • Jim Stemper, University of Minnesota
  • Mary Schoenborn, University of Minnesota

Innovation and entrepreneurship are emerging topics on campuses. How can the library support these interdisciplinary initiatives? One way is by leveraging business resources to demonstrate value to decision makers. We prototyped a discipline-level Tableau dashboard, visually presenting patterns of use of collections and services, as a proof-of-concept tool for liaisons and administrators to answer questions like: Of the most heavily-used business databases, who was using them beyond business students? Based on a noticeable number of inquiries from campus researchers and student entrepreneurs seeking to understand the market potential of their innovations, we suspected that use from non-business patrons was significantly increasing. Login data tied to user demographics confirmed this hunch, and further showed the degree to which we’d reached core users in business school departments and non-business colleges. ILL requests showed the books and journals these patrons needed, business LibGuides linked from entrepreneurship courses in Canvas showed use in experiential learning, and Scopus data on journals cited in business department articles revealed a range of research topics in the innovation sphere. Answers we uncovered were affirming, often surprising, and provided the basis for a budget request to University administration to fund new library resources in support of growing campus demand.

2:30 – 3:20 pm Rapid Assessment for a Large-Scale Cancellation Project

  • Amy Hughes, Northern Arizona University
  • Hannah Caproon, Northern Arizona University

Inflation and stagnant collection budgets force many libraries to reduce or cancel acquisitions. Our situation resulted in a need to recover over 20% of our acquisitions budget. Adding to this harrowing task was a staff shortage, specifically the recent retirement of our Electronic Resources Librarian. We pulled together a cross-unit team to develop a method for evaluating resources, engaging faculty, and communicating with all stakeholders. Our rapid evaluation method allowed for a comprehensive analysis of our e-resources within a few months. Our faculty engagement approach resulted in a 60% response rate to an acquisitions survey. Throughout the process, we focused on building relationships with faculty, vendors, and each other. We will share our story as a case study, describing what we did, and lessons learned.

3:20 – 3:35 pm Break
3:40 – 4:50 pm Table Talks

Up to nine Table Talks will be held this year. Six talks have been decided by the Planning Committee ahead of the Institute, and two or three additional talks will be decided on by Institute participants.

    1. Print & E-Book Acquisitions Dilemmas (Facilitator: David Gibbs, California State University, Sacramento)
    2. De-selection Politics (Facilitator: Sarah Lindsey, University of California, Santa Cruz)
    3. What Librarians Wish Publishers Knew (and Vice Versa) (Facilitator: Lorna Vasica, AIP Publishing)
    4. Disaster Management (Facilitator: Jodee Kuden, University of Alaska Anchorage)
    5. Licensing & Privacy (Facilitator: Natasha Cooper, Syracuse University)
    6. DEI & Collection Development (Facilitator: Laurel Kristick, Oregon State University)
4:50 – 5:00 pm Wrap-up for today
5:00 – 6:30 pm Wine Tasting (optional, sign-up required)
7:00 – 8:30 pm Dinner


Tuesday, May 19, 2020

7:00 – 9:00 am Breakfast
9:00 – 10:30 am Full Institute Wrap-up, Evaluations, and Planning for Next Year