Cancellation of 2020 Acquisitions Institute
March 25, 2020
Although we continue to hope that the drastic public health measures in place across the country will result in a reduction of the need for social distancing eight weeks from now, the current spread of COVID-19 and the resulting disruption to academia (and everything else) has reached a tipping point. So it is with heavy hearts, but ultimately out of care for our community, that the planning committee has made the difficult decision to cancel the 2020 Acquisitions Institute at Timberline Lodge.
For those of you who have already registered, please take the following steps so that we can refund your registration fee in full, minus a $20 processing fee:
- Complete the Registration Refund Form (conference registration & food only)
- Call or email the Lodge directly to cancel your room registration (1-800-547-1406 or email@example.com). Please consider thanking the Lodge for their support of the Institute when you contact them. We are incredibly grateful for their generous refund policy, and we can’t wait to bring the Institute back to the Lodge next year.
We will do our best to process the refunds in a timely manner, but appreciate your patience as we are all in flux supporting our respective institutional, organizational, and individual transitions to online learning and working from home.
We hope to see you all in person at the 2021 Acquisitions Institute. But more importantly, we hope that you and your loved ones stay safe and healthy.
Previous Statements on COVID-19 and AITL
March 16, 2020
The Planning Committee for the Acquisitions Institute at Timberline Lodge met today and determined that we are not yet making any further decisions about this year’s Institute. We will continue meeting regularly to monitor the situation during the next several weeks. We realize that policies/guidelines/recommendations external to the Institute are evolving quickly, and we know that may make planning difficult. In the event cancellation of the Institute becomes necessary, the Planning Committee is committed to having that decision in place by April 8 to allow time for attendees to request full refunds. For more detailed information, please see the update from March 12 below.
March 12, 2020
The Planning Committee for the Acquisitions Institute at Timberline Lodge has received a number of inquiries about the impact of the coronavirus (COVID-19) on this year’s Institute. As of March 12, 2020, we are still cautiously moving forward with the in-person event as planned. The coordinators and the speakers have been working hard to prepare a rich and fulfilling learning and retreat experience for our attendees, and we sincerely hope to see you here (safely) this year.
But as you know, the implications of COVID-19 on our institutions and communities are changing on a daily basis. We are working closely with the Lodge to monitor the situation and will keep you updated as new information or developments emerge. However, we recognize that institutional policy and/or personal health needs may affect speaker or registered attendees’ ability to participate.
Should we move forward with the conference while coronavirus risks remain, we will work with attendees who can no longer attend to process refunds and adopt CDC and WHO best practices to keep our community safe for those who choose to join us at the Lodge.
We are also exploring options with the Lodge to allow speakers to participate virtually, but as internet connectivity has been a challenge in the past, it is not yet something that we can definitively offer. Because the retreat-like-atmosphere and physical location are essential components of the Institute, we are not making plans to move the program fully online.
Our current refund policy per our contract with the Lodge is as follows:
- Before April 15, 2020: full refund*
- April 16-April 30, 2020: 50% refund*
- After May 1: no refund
For 2020, we are making an exception to this policy and will extend the timeline for refunds as follows:
- Before May 1, 2020: full refund*
- From May 1-12, 2020: 50% refund*
- After May 12: no refund
*All refunds will incur a $20 processing fee. Please note, our contract with the Lodge pertains to registration and meals only. As such, you will need to contact the Lodge personally for cancellation of any room reservations. If you need to cancel your registration, please complete this cancellation form.
In the event the Planning Committee decides to cancel the Acquisitions Institute, a full refund (less processing fees) will be provided. If the Institute proceeds as planned, those who still need to cancel after May 1 may wish to apply their full registration towards the 2021 event, and we can work with you to do so if your local institutional policies permit this.
Please don’t hesitate to reach out to us at firstname.lastname@example.org directly with questions or concerns. Thank you for your patience as we work to respond to queries in the coming days.