Frequently Asked Questions
What is an “institute” anyway?
An institute is an organization charged with informing and connecting participants on a particular subject. The Acquisitions Institute is a regularly occurring learning event where we gather to discuss the range of topics and trends influencing and transforming the work of library collections.
What makes the Acquisitions Institute a different kind of library conference?
The very format of an “Institute” is relatively unique to libraries. Beyond this, the Acquisitions Institute is an intimate, innovative single-track conference, different from any library conference you may have attended before. The Timberline Lodge is a warm but remote retreat that gives participants the opportunity to think expansively and consider the future of library collections in a community of peers. We are less a conference than a community, with presenters and attendees sharing ideas, approaches, and insights.
What is the registration cost?
For the 2019 conference, registration (including all meals) is $550. Costs for each conference are typically set in early February each year. We group registration and meals together because it makes reimbursement easier for some people, but we can bill separately if needed. For 2019, the breakdown is $200 for registration and $350 for meals. Purchasing the meal package is highly recommended, as there are few other options, none of which are very acceptable.
How much do the rooms cost?
The room rate varies on the type of room and number of occupants. Rates typically run from $147 USD/night to $254 USD/night for up to two people in the room. Room tax is approximately 7.8%. A room reservation link will be sent to you in the confirmation email upon completion of the registration process. If you indicated during registration an interest in sharing a room, a member of the planning committee will reach out to make connections as they become available. All room reservations will need to be made by mid-April to secure our discounted rates.
Do I need to buy the meal package?
This is highly recommended. The food at Timberline Lodge is very good and the group meal setting creates a retreat-like atmosphere. The Cascade Dining Room, elegant and rather expensive, is an option for separate meals, but it is not always open. Bar snacks are usually available and there are vending machines. Driving six miles down the mountain to Government Camp is not a very convenient alternative.
Vegan and vegetarian options are available for all.
Do I need to stay at Timberline Lodge?
This is highly recommended. The opportunity for informal interactions with professional colleagues is one of the greatest benefits of the Institute. The room rates Timberline Lodge offers us are very good. If you do choose to stay down the mountain at Government Camp be prepared for the six-mile winding mountain road each way.
How should I dress?
Institute attendees and presenters are encouraged to dress comfortably and casually. Dress warmly, the lodge is at 6,000 feet of elevation and outdoor temperatures can be quite chilly, especially at night. Boots are recommended for outdoor activities.
What will the weather be like?
The middle of May is in-between winter and summer on the mountain. We have had days of glorious warm sunshine and also some cool, cloudy days. We even have had a little snow. The weather can change quickly on the mountain. Prepare for a variety of conditions.
Is a menu available for my dietary restriction?
We insure that there are vegetarian and vegan offerings for participants. Please note your dietary restriction when you submit your registration form.
May I bring a significant other or family?
Yes, by all means. This has worked out well in the past, especially if your guest likes to ski or climb mountains. Register early so that you are able to book a room that will accommodate your needs. Guests are welcome at meals with the purchase of an additional meal package(s). There are a limited options for other meals for guests so the meal package is encouraged.
What sort of activities are available for free time?
On Saturday explore the lodge and linger after dinner with your colleagues in the Ram’s Head Bar. Travelers from the central and eastern time zones often happily find their rooms after a long travel day.
We try to schedule a long lunch break on Sunday to allow for those who wish to take a ski lift ride to do so while the lift is operating. (It shuts down in early afternoon.) The view is magnificent! Before the conference starts each morning is a great time for a little outdoor exercise. Early evening can be spent walking, reading, swimming in the outdoor pool (the view of the mountain from the middle of the pool is unbelievable), relaxing in the sauna, snowshoeing, or driving down to browse the shops on Highway 26.
In the past we have been able to schedule an exclusive Lodge tour that will highlight historic preservation efforts at Timberline. We also have had private wine-tasting sessions in the Lodge’s wine cellar. There is a separate fee for the tasting.
The Ram’s Head will also be open each evening and there are a number of quiet spaces in the lodge for small groups to gather.
How do I get to Timberline?
If you are using air travel, you will want to fly into PDX. The Timberline Lodge has extensive information on transportation to the Lodge itself, including directions. You can also take part in the Rideshare program.
How do I get there if it snows?
Mountain snow is a slight possibility. At that time of year, if it does snow it will likely not pose a problem during daylight hours until after you turn off Highway 26 near Government Camp (3,700′ elevation). In previous years we have occasionally encountered a little snow on the way up or back down, but the road was cleared and open. We have a contingency plan to shuttle people from the Mt. Hood Inn at Government Camp up the six-mile mountain road to Timberline Lodge. We will notify attendees a few days before the Institute if weather looks to be a problem.